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Novadesko
Mandatory since 2026 · Compliant

Electronic invoicing
via Peppol

Since 1 January 2026, Belgian businesses send and receive their B2B invoices via the Peppol network. Novadesko gets you compliant in a matter of minutes.

Activate Peppol How does it work?
Peppol BIS 3.0 EN 16931 Compliant XML UBL
0 +
Connected countries
EN 16931
European standard
01/01/2026
Mandatory since
UBL XML
Official format
Understanding Peppol

What is Peppol?

Peppol is a secure international network that enables the exchange of standardized electronic documents between businesses and public administrations.

Standardized network used in more than 30 European countries

Based on the European standard EN 16931 and the UBL XML format

Each business is identified by a unique Peppol ID

Guaranteed interoperability between all compatible software

How does it work?

The Peppol network in 4 steps

Peppol works like a digital postal network: each business sends and receives its invoices through a certified Access Point.

You create your invoice
Create your invoice as usual in Novadesko. The system automatically generates the EN 16931-compliant XML UBL format.
Novadesko Access Point
Novadesko, as a certified Peppol Access Point, securely transmits your invoice to the Peppol network.
Peppol network
The Peppol network routes the invoice to the recipient's Access Point using their Peppol ID (VAT number).
Receipt by your client
Your client receives the invoice directly in their accounting software. No email, no PDF: everything is automated and traceable.

Sender -> Access Point -> Peppol Network -> Access Point -> Recipient

Sender

You create your invoice

Create your invoice as usual in Novadesko. The system automatically generates the EN 16931-compliant XML UBL format.

Access Point

Novadesko Access Point

Novadesko, as a certified Peppol Access Point, securely transmits your invoice to the Peppol network.

Secure network

Peppol network

The Peppol network routes the invoice to the recipient's Access Point using their Peppol ID (VAT number).

Recipient

Receipt by your client

Your client receives the invoice directly in their accounting software. No email, no PDF: everything is automated and traceable.

Legal obligation

Why has it been mandatory since 2026?

Belgium has required structured electronic invoicing for all domestic B2B transactions since 1 January 2026.

All VAT-registered businesses in Belgium are affected

PDF invoices sent by email no longer count as valid B2B invoices

Invoices must be in structured UBL XML format via Peppol

Non-compliance = risk of penalties and denial of VAT deduction

Attention

Since 1 January 2026, a simple PDF sent by email is no longer recognized as a valid invoice for domestic B2B transactions in Belgium.

Deadline : 1er janvier 2026
The problem

Without Peppol, you are not compliant

PDF by email, incompatible formats, no traceability... Since January 2026, those habits no longer pass muster.

Traditional invoicing
Non-compliant
  • Unstructured PDF invoices sent by email
  • No interoperability between software
  • No traceability or acknowledgement of receipt
  • Legally non-compliant since January 2026
  • Manual re-entry by the client into their ERP
With Novadesko Peppol
Compliant & automated
  • XML UBL invoices sent automatically via Peppol
  • Compatible with all Peppol-ready software
  • Full traceability and acknowledgement of receipt
  • 100% compliant with the Belgian obligation in force since 2026
  • Automatic receipt in the client's software
Features

All things Peppol, built into Novadesko

Send, receive and manage your Peppol invoices without leaving your usual interface.

Peppol ID

Generate or synchronize your Peppol ID directly from Novadesko. Based on your VAT number.

Automatic sending

Every validated invoice is automatically converted to XML UBL and sent via the Peppol network.

Peppol reception

Receive invoices from your suppliers directly in Novadesko. Automatic reconciliation included.

EN 16931 validation

Every document is validated against the European standard EN 16931 before sending to ensure compliance.

Legal archiving

Timestamped and compliant archiving of all your electronic invoices. Accessible at any time.

XML export & API

Export your invoices in XML UBL for integration with other ERPs. API available for developers.

Checklist

Ready for Peppol? Check.

Five points to check that you are in order with the obligation that came into force on 1 January 2026.

Activate or synchronize your Peppol ID
Verify your VAT data, IBAN and addresses
Configure your invoices in EN 16931 / BIS 3.0 format
Automate invoice reception and reconciliation
Ensure legal and timestamped archiving
Peppol
Novadesko is Peppol-ready
BIS 3.0 · EN 16931 · UBL XML
Frequently asked questions

Peppol FAQ

Everything you need to know about Peppol and mandatory electronic invoicing.

Since 1 January 2026. An invoice sent by a Belgian VAT-registered business to another Belgian VAT-registered business has to leave in structured electronic format, and the Peppol network is the route provided for it. There is no size threshold: a sole trader with a side activity falls under the same rule as a company of fifty people. Sales to private consumers are outside the scope.
From your Novadesko interface, go to Settings -> Peppol. Click "Activate Peppol". Your Peppol ID will be automatically generated from your Belgian VAT number (format: 0123.456.789). Activation takes a few minutes and you will receive a confirmation by email.
Before activating Peppol on Novadesko, you must first deactivate your Peppol ID with your previous provider. Contact the support team of your previous software (e.g. Billit, Doccle, CodaBox, Horus...) and request the deactivation of your Peppol ID. This step is essential because a single VAT number can only be registered with one Peppol Access Point at a time.
In your user interface, go to Settings, then to the Peppol tab. Click "Switch provider" or "Deactivate Peppol". Your ID will be released and can be reactivated with another Access Point.
Your domestic B2B invoices no longer meet the legal requirement, since the structured format has applied since 1 January 2026. The PDF keeps its commercial value, but it no longer counts as an invoice in the eyes of the law. That exposes your clients to a denial of VAT deduction and you to tax penalties. Putting it right takes half an hour: activate your Peppol ID and send structured invoices from there on.
Yes! Peppol is an international network used in more than 30 countries. If your client abroad has a Peppol ID, you can send them electronic invoices directly via the network, without any additional configuration.
Activating your Peppol ID is included in your Novadesko subscription. Sending and receiving fees depend on your subscription plan. Check our pricing page for more details.

Switch to Peppol invoicing

Activate Peppol in just a few clicks on Novadesko. Compliant, automated and included in your subscription.

Activate Peppol Request a demo
Included in your subscription Activation in 5 min Compliant 2026

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