The real price ranges in Belgium
Every pricing page shows a headline figure, rarely the one you end up paying. What you spend depends first on who you are: a student entrepreneur issuing three invoices a month and a caterer taking payments over the counter are not in the same league.
The table below reflects what vendors on the Belgian market charge in 2026, first year promotions aside. Find your row and you have your budget within a few euros.
Novadesko starts at 19 euros excl. VAT per month, which puts it in the sole trader range, with modules that other vendors sell separately.
Your monthly budget by profile, excluding VAT
| Your profile |
Monthly range |
What it usually covers |
| Student entrepreneur or side business |
0 to 15 € |
A few invoices a month, Peppol sending, basic VAT tracking, often with a document cap |
| Sole trader working full time |
15 to 30 € |
Unlimited invoicing, Peppol, quotes, expense capture, accountant access |
| Small company with two or three users |
30 to 60 € |
Several seats, CRM, bank feeds, automated reminders, reporting |
| Shop, salon or hospitality with a certified till |
50 to 100 € |
Compliant cash register, payment terminal, stock and invoicing in one place |
| SME modelling its processes in an ERP |
100 € and up |
Modules à la carte, tailored configuration, often an integrator on top |
A useful benchmark: if a quote goes above 60 euros excl. VAT per month for one person who only invoices, ask for the line by line detail. There is usually a module in there you will never open.
Six things that move the number
Two neighbouring businesses, same sector, same size, sometimes end up paying two or three times as much as each other for the same solution. Here is where the gap comes from.
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How many people log in. With vendors who charge per seat, this is by far the biggest factor.
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Which modules you switch on. Invoicing alone costs little, but CRM, stock, bank feeds and the cash register add up fast when they are sold separately.
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The volume of documents you send and receive over Peppol, when the plan comes with a monthly quota.
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Hardware, if you take payments at a counter: receipt printer, cash drawer, payment terminal, sometimes imposed by the vendor.
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Setup and migrating your old data, billed by the hour on solutions that need configuring.
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Commitment. Paying yearly often saves two months, but ties you for a year to a tool you barely know yet.
How Belgian vendors build their pricing
There are five ways to charge for business software, and they are not equivalent depending on your profile. None of them is dishonest, but each one favours a certain type of company and penalises another.
So spot the logic before you compare the figures. A price of 12 euros per user beats a flat 19 euros as long as you work alone, and costs twice as much from your third team member onwards.
The five pricing models on the Belgian market
| Pricing model |
What it means in practice |
What to watch out for |
| Flat fee, modules included |
One monthly amount whatever you switch on |
Check that included really covers the till, the CRM and Peppol |
| Price per user |
Every person who logs in is billed |
The bill doubles at your first hire, and the accountant sometimes counts |
| Price per module or per app |
You assemble your tool piece by piece |
The final basket almost always exceeds the advertised entry price |
| Price per document volume |
A quota of invoices sent or received each month |
You read the overage on the following invoice, with no warning beforehand |
| Capped free plan |
A number of invoices per year, then paid |
The cap always hits at the worst moment, usually at quarter close |
Is Peppol itself paid for?
No, and this is the most persistent misunderstanding since the mandate came into force. Peppol is an exchange network built on open rules. It sends no invoice to the end user and takes no cut on your documents.
What you pay for is the access point: the registered provider that pushes your invoices onto the network and receives the ones your suppliers send. Some vendors are an access point themselves, others work through a technical partner and pass that service on to you.
In practice, three models coexist in Belgium. Peppol sending included in the subscription with no meter, which is how Novadesko works. A monthly quota of documents, beyond which each item is charged. Or per item pricing, often a few dozen cents per document, which stays reasonable at low volume and gets expensive once you scale up.
The right question to ask a salesperson: what does my five hundredth invoice of the year cost me? The answer tells you straight away which model you have landed in.
What complying in 2026 costs
Since 1 January 2026, an invoice between two Belgian VAT registered businesses has to leave in structured electronic format over Peppol. Plenty of business owners put off the switch because they pictured a heavy investment. There is none.
There is no hardware to buy, no specific licence, no certificate to order. The cost boils down to a software subscription and, in some cases, an hour of configuration. The table below starts from where you stand today.
One point your accountant knows and vendors rarely mention: Belgium provides an increased deduction on electronic invoicing costs for small companies and self employed people, for financial years starting between 2024 and 2027. Part of your subscription therefore comes back as a tax saving. Have your own case confirmed by your accountant, since the conditions depend on your legal form.
Your compliance cost, depending on where you start
| Your situation in 2026 |
Cost of getting compliant |
What it involves |
| You already invoice with up to date Belgian software |
Nothing extra |
Activating your Peppol ID, a few minutes of checking |
| You write your invoices in Word or Excel |
The price of the subscription, nothing else |
No hardware, no licence: you start straight from the software |
| Your current software does not send over Peppol |
The new subscription plus data migration |
Allow half a day to move clients, items and your numbering |
| You go through a separate sending platform |
A per document cost on top of the software |
Two subscriptions for one action, worth consolidating quickly |
| Your accountant sets everything up for you |
One to two hours of fees |
Agree it upfront, many firms offer this to their clients |
Put VAT into your calculation the right way round: the 21 percent charged on the subscription is recoverable if you are VAT registered with the right to deduct. What actually weighs on your cash is the figure excluding VAT.
The lines you discover after signing
Seven files out of ten go smoothly. The other three go wrong on items nobody mentioned during the demo.
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Your accountant's access billed as a paying user, when all they do is look at your books and export them.
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Setup or data migration fees that appear on the order form rather than in the demo.
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An entry price valid for twelve months, followed by a distinctly higher standard rate on renewal.
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A Peppol quota exceeded without warning, discovered on next month's invoice.
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Cash register hardware imposed by the vendor while yours works perfectly well.
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A paid or partial export of your data on the day you decide to move elsewhere.
Always ask for those six points in writing before you commit. A vendor who answers in two lines reassures you far more than a thirty page brochure.
Working out your budget over twelve months
Take the most common case: one person working alone, around a hundred invoices a year, a few dozen expense receipts, one VAT return per quarter. At 19 euros excl. VAT per month that comes to 228 euros excl. VAT a year, roughly what a single hour of year end catch up work costs at most Belgian accounting firms.
Run the same exercise on your target setup, not today's. If you are hiring your first employee in eight months, count two seats. If your shop opens a second location next year, add the cash register. That is exactly where per seat and per module models turn the ranking upside down.
One last habit, the one that pays off most: test before you pay. Fourteen days is enough to send a real invoice over Peppol, record three expenses and have your accountant look at the result. A 12 euro tool you never use costs more than a 19 euro tool you open every day.
Frequently asked questions about price
How much does Peppol invoicing software cost in Belgium?
Between 15 and 30 euros excl. VAT per month for someone working alone, which is where most of the Belgian market sits. Below that you find plans capped on the number of invoices. Above it, you are paying for extra users, a certified cash register or an ERP that needs configuring. Novadesko charges 19 euros excl. VAT per month with no lock in, and the Peppol access point, the CRM, stock and the cash register are included in that figure.
Is Peppol free?
The Peppol network itself charges the end user nothing. What you pay for is the access point that connects you, almost always through your invoicing software. Three models exist in Belgium: sending included in the subscription with no meter, a monthly document quota, or per item pricing for each document sent. At Novadesko, sending and receiving over Peppol are included in the 19 euros excl. VAT per month, with no quota.
Is there free Peppol invoicing software in Belgium?
Yes, several vendors offer a capped free plan, usually a few invoices per month or per year. That works for a student entrepreneur or a side business getting started. As soon as you invoice business clients regularly, the cap arrives quickly and you are missing VAT preparation, continuous numbering and proper archiving. Half a day lost per quarter costs more than a 19 euro subscription.
What does complying with the 2026 electronic invoicing mandate cost?
Far less than most business owners imagine. There is no hardware to buy, no special licence and no certificate to order. If you already use up to date Belgian software, activating your Peppol ID takes minutes and costs nothing. If you were still invoicing in Word or Excel, the cost is limited to the software subscription. Add one to two hours of fees if your accountant handles the configuration.
Does the price depend on how many invoices I send?
That depends entirely on the vendor. Some charge a flat fee with no meter, some include a monthly quota and bill each document beyond it, others work per item. Always ask the volume question before signing, with a concrete figure: what does my five hundredth invoice of the year cost? At Novadesko there is no meter on Peppol sending.
Can I deduct the cost of my invoicing software?
The subscription is a deductible business expense and the 21 percent VAT is recoverable if you are VAT registered with the right to deduct, which brings the real cost down to the figure excluding VAT. Belgium also provides an increased deduction on electronic invoicing costs for small companies and self employed people, for financial years starting between 2024 and 2027. The conditions depend on your legal form, so have your situation checked by your accountant.
Worth reading before you choose
These ranges come from the public pricing of vendors active in Belgium in August 2026, excluding launch promotions. The market moves fast since the Peppol mandate, so check the exact price on the vendor's own site before signing, and ask your accountant about the increased deduction.
