Novadesko Teams
Clock-in, scheduling and HR: your whole team in one app
Your employees clock in with their phone, see their schedule, request leave and follow their tasks. You approve with a single tap and export the hours for payroll.
Works with your Novadesko account and its HR module. Your employees are invited by email, link or QR.
Try Teams here, no account needed
Five steps in an employee's day. Let the demo run, or take control: clock in, open the schedule, request leave.
One big button. The QR code of the site or shop proves the location; your position is only read when you clock in, with your consent.
Your turn: tap the screenDemo with fictitious data. Nothing is saved.
Less paperwork, more time for the job
Teams replaces timesheets, scattered messages and leave spreadsheets.
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Reliable hours
Every clock-in is timestamped by the server and chained to the previous ones. Corrections require a reason and are kept in a log.
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Everyone knows when they work
The published schedule arrives on the employee's phone, together with their leave and appointments.
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Payroll without re-entry
The month's hours, attendance and absences can be exported as CSV or PDF for your payroll provider (social secretariat).
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Respect for privacy
Geolocation only when clocking in and with consent. Encrypted HR documents. Everyone can export their own data.
Everything you need to manage a team
Employees use Teams, managers use the Novadesko HR module. The same data, no double entry.
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Time clock
Clock in, clock out, start and end breaks with a single button. Three methods: the printed fixed QR code of the location, the QR code on the kiosk (shop tablet) or direct clock-in if you allow it. Without a network, the clock-in is stored on the phone and sent later.
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Geolocation and sites
One QR code per shop, depot or site, with a zone in metres if you wish. The position is only read when clocking in, after the employee's consent.
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Hours and overtime
Hours worked, breaks and overtime beyond the threshold you set. Colour-coded monthly attendance, correction requests and monthly sign-off by the employee.
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Scheduling and calendar
Team schedules as a draft then published, shift templates, copy the week, PDF. The employee sees their shifts, leave, appointments and deadlines in a single calendar.
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Leave and absences
Balances per leave type, half-day requests with supporting documents, approval by the team leader or manager. See at a glance who is absent.
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Tasks and projects
Project boards as list, kanban, calendar and timeline. Colour-coded statuses, multiple assignees, deadlines, dependencies, subtasks, files and comments with @mentions. Eight ready-made automations and a workload board per person.
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Employee records
Job title, contract type (hourly, monthly, PFI), dates, end of probation, joint committee and minimum pay scale, IBAN. eID card reading and a change log.
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Contracts and documents
Contract templates, encrypted documents shared with the employee, payslips as PDF. Reminders before a contract ends or a document expires.
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Roles and permissions
Employee, team leader, manager. The team leader approves leave and corrections for their team; each project board has its own members and viewers.
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Reports and payroll export
Hours and attendance statement per employee and per period, as CSV or PDF, for your payroll provider. Daily attendance register and integrity check of clock-ins.
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Expense claims
Today, expense claims and the mileage log (trips, expenses) are kept in Novadesko.
Coming soonEmployees sending receipts from Teams
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GDPR and security
Explicit, revocable consent for geolocation, coordinates discarded without consent, encrypted HR documents, clock-ins chained and timestamped by the server, employees can export their own data.
On phone, tablet and computer
Teams adapts to the screen: a big Clock in button on the phone, a sidebar and full project views on the computer.
For managers, the HR module is already in the Novadesko apps for iPhone, Android, Mac, Windows and the web.
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WebIn the browser, on computer and phoneAvailable
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iPhone and iPadNovadesko Teams appComing soon
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AndroidPhones and tabletsComing soon
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MacApple Silicon and IntelComing soon
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WindowsWindows 10 and 11Coming soon
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In the Novadesko appBuilt-in team spaceComing soon
Ready in four steps
You start from your Novadesko account. Nothing to install on your side.
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Create the records
In the Novadesko HR module: your employees, their contracts and their teams.
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Invite the team
Each employee receives an invitation by email, link or QR and opens their Teams space.
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Choose how to clock in
Print the QR code for each location, set up a kiosk on a tablet, or allow direct clock-in.
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Approve and export
Leave and corrections are approved with a single tap. At the end of the month, export the hours for payroll.
Frequently asked questions
Do I need a Novadesko account?
Yes. Teams is the app for your company's employees. The manager activates the HR module in Novadesko, creates the records and invites the team. Each employee then logs in to their own space.
How do my employees clock in?
With their phone: they scan the printed QR code of the location (shop, depot, site) or the QR code shown on the shop kiosk. If you allow it, they can also clock in directly with a button. Clocking in from a computer requires a separate permission, which can be limited to the shop's IP address.
Is geolocation mandatory?
No. It is disabled by default. If you enable it, the employee must give consent in the app; the position is only read when clocking in, never continuously. Without consent, the coordinates are discarded before anything is saved.
What if there is no network on site?
QR clock-in works offline: it is stored on the phone, then sent as soon as the network is back, with the exact time. Clock-ins sent very late or with an incorrect clock go to the manager for approval.
How is overtime calculated?
From the clock-ins: time worked minus breaks, compared with the daily threshold you set in the settings. You can see the details per day, per employee and per month.
Can I send the hours to my payroll provider?
Yes: the hours and attendance statement can be exported per employee and per period as CSV or PDF. You pass it on to your payroll provider or your accountant.
Who approves leave?
The team leader or the manager. The employee sees their balance, sends their request (by half day, with a supporting document if needed) and receives the answer in the app. Approved leave appears in the schedule.
Which devices does Teams work on?
Today in the browser, on computer, tablet and phone. The iPhone, iPad, Android, Mac and Windows apps are coming soon. For managers, the HR module is already in all Novadesko apps.
Give your team an app they will want to open
Clock-in, scheduling, leave, documents and tasks: in one place, on everyone's phone.
Works with your Novadesko account and its HR module. Your employees are invited by email, link or QR.